What We Do

Software built around how your business already runs.

For trade and construction businesses with crews on the ground, jobs in progress and money going out the door. We build the system your office actually works in, on top of the spreadsheet and the rates you already trust.

Operating Layer

You keep your rates and your method. We build the rest around them.

We build the front end, the API, the AI worker, the data model, the scheduler, the integration layer, the approval flow, the logs, and the dashboard. The result is software that takes real operational input and turns it into accountable action.

The pattern is simple: intake the mess, extract the facts, make the judgement visible, keep a human approval point, then push the result into the business system.

Estimate

Quoting, without the nine o'clock nights.

Your rates, your markup, your method. We build the estimating around the spreadsheet you already trust so a second person can price a job the way you would, and you get the quote out the same week the plans land.

Estimator Console
Scope intake
Quantity model
Rate logic
Review queue
Read

The paperwork reads itself.

Supplier invoices, plans, dockets, site photos and the emails they arrive in get turned into records against the right job. Anything it is not sure about goes to a person instead of being guessed at.

Plan Intelligence
Drawing pass
Field extraction
Confidence map
Exception note
Coordinate

Who is where tomorrow, and what is holding it up.

Rosters, purchase orders, RFQs, approvals and the follow-ups nobody has time to chase. The office sees what is blocked before the client rings about it, and every approval still goes through a person.

Workflow Queue
Inbox trigger
AI classification
Approval point
System update
Operate

Did we make anything on that job.

Costs against budget while the job is still live, not six weeks after it finished. Variations tracked so they get billed, claims and retention where you can see them, and one place to look that is actually right.

Operator Dashboard
Live jobs
Exceptions
Audit trail
Next action
Deploy

It runs, and we keep it running.

On our servers, backed up nightly and watched around the clock. When something breaks at 2am it is our phone that goes off. You do not need an IT person and you do not hold a stack of subscriptions together.

Runtime Stack
Gateway
AI worker
Scheduler
Logs
Systems

Everything we build.

We scope the mess, build the stack, wire the integrations, test the edge cases, and land the first live pass with real operators in mind.

01 Trade estimating and quoting engines

We build quote systems that turn plans, schedules, fixture counts, labour assumptions, supplier rates, margin rules, and missing-price flags into approval-ready estimates.

What it handles

  • PDF and schedule intake
  • BoQ and quantity synthesis
  • Supplier rate matching
  • Margin and exception review

What we deliver

  • Structured quote data
  • Customer-ready outputs
  • Human approval before send
02 AI plan reading and takeoff systems

We build plan intelligence that reads drawings in passes, extracts geometry and components, checks confidence, and returns usable takeoff data instead of loose AI guesses.

What it handles

  • PDF and image preprocessing
  • Multi-pass extraction
  • Geometry and confidence maps
  • Visual QA loops

What we deliver

  • Takeoff JSON
  • 3D or dashboard views
  • Traceable evidence for review
03 Tender, supplier RFQ, and PO workflows

We build the operating layer between tender documents, supplier pricing, approval points, and purchase orders so commercial work moves without losing context.

What it handles

  • Tender intake
  • Supplier package creation
  • RFQ comparison
  • PO approval routing

What we deliver

  • Quote comparison tables
  • Approval queues
  • Purchase records with audit history
04 Work order intake and job creation systems

We build intake systems that convert inboxes, forms, webhooks, CRM stage changes, and operator notes into clean customers, jobs, scopes, and next actions.

What it handles

  • Email and form intake
  • Webhook triggers
  • Duplicate checks
  • Job and customer creation

What we deliver

  • Clean records
  • Assigned work queues
  • Operator-visible status
05 Invoice, remittance, and reconciliation pipelines

We build finance pipelines that read invoices, remittance advice, payment references, and job records, then match what can be trusted and surface the exceptions.

What it handles

  • Invoice extraction
  • Payment matching
  • Exception detection
  • Reconciliation notes

What we deliver

  • Matched records
  • Review queues
  • Exportable finance data
06 Scheduling, dispatch, and technician coordination

We build scheduling systems that connect confirmed work to calendars, crew assignment, briefings, field status, and double-booking checks.

What it handles

  • Calendar creation
  • Crew and lead assignment
  • Daily dispatch boards
  • Briefing packs

What we deliver

  • Live schedules
  • Technician-ready context
  • Blocked-work alerts
07 Compliance, onboarding, safety, and warranty systems

We build controlled flows for paperwork-heavy work: onboarding, safety checks, compliance evidence, warranty packs, and customer handover reviews.

What it handles

  • Document collection
  • Checklist enforcement
  • Warranty evidence
  • Review and send steps

What we deliver

  • Complete packs
  • Approval records
  • Searchable evidence trails
08 Product, catalog, and inventory data systems

We build the data layer behind quoting and operations: products, rates, compatibility, stock logic, supplier updates, and missing-data flags.

What it handles

  • Catalog normalization
  • Rate card management
  • Supplier price updates
  • Compatibility rules

What we deliver

  • Clean product data
  • Reliable pricing inputs
  • Inventory-aware decisions
09 Fleet, service, and predictive maintenance systems

We build service systems that track assets, jobs, faults, maintenance windows, operator notes, and signals that show what needs attention next.

What it handles

  • Asset and service logs
  • Recurring maintenance
  • Fault classification
  • Priority scoring

What we deliver

  • Service queues
  • Maintenance schedules
  • Actionable risk signals
10 Lead enrichment, CRM sync, and follow-up systems

We build lead systems that enrich records, sync CRM stages, trigger follow-ups, and keep sales context connected to the work that happens after the lead converts.

What it handles

  • Lead source capture
  • CRM stage sync
  • Follow-up generation
  • Contact deduping

What we deliver

  • Cleaner pipeline data
  • Timed follow-ups
  • Operator-ready customer context
11 Operator dashboards and command centres

We build dashboards that show what is live, what failed, what is blocked, which integrations are connected, and what a human needs to approve.

What it handles

  • Execution logs
  • Workflow status
  • Alerts and notifications
  • Integration health

What we deliver

  • Live operating views
  • Exception drill-downs
  • Audit-ready history
12 Platform runtime infrastructure

We build the runtime underneath the product: APIs, workers, schedulers, databases, deploys, secrets, logs, alerts, service maps, and rollback paths.

What it handles

  • API and worker services
  • Cron and webhook execution
  • Secrets and credentials
  • Deploy and rollback control

What we deliver

  • Production deployment
  • Monitoring and logs
  • Systems that keep running
Contact

Send us the job that costs you the most admin. We will show you how we would fix it.

zac@ivara.tech